Minutes of Annual General Meeting 2023

Wednesday 26th May 2022 at 8.00pm, Priory Park Clubhouse

1. Introduction & Welcome

The Chairman welcomed the members and declared the meeting quorate (Appendix 1)

Apologies for absence: Appendix 1

2. Remembrance of members deceased this year – Peter Harper, President MRUFC

A minutes silence was held in remembrance of:-

Rick Usher, Mia Jennings, Josie Wright and Colin Beattie

3. Approval of the minutes of AGM held 26th May 2022

The minutes of last year’s meeting were formally presented.  There were no questions arising from members and the minutes were approved as an accurate and complete record of the meeting.

Proposed: Phil Mason

Seconded: Pete Harper

Vote: unanimous

4. Chairman’s Report

The Chairman presented his report for the season (Appendix 2).

5. Finance Report

Phil Ainsworth, Finance Director, presented his report and forecast for financial year ending 30th June 2023. (Appendix 3).

6. Director of Rugby Report

George Edwards presented his report for the season. (Appendix 4).

Terry Robson expressed his disappointment at the demise of the 4th team and asked what could be done to boost social rugby and encourage more players to remain engaged in social rugby.  The Chairman explained the efforts that had been made to encourage social rugby under lights on a Friday evening.  An initiative that will still proceed given the desire of the players and an individual to take on the organisation of it.  The Chairman continued by explaining that withdrawal from the league has made it difficult to find regular fixtures and that the league structure had caused the slow death of social and veterans rugby.  It is hoped that a “pitch up and play” approach involving players, groups drawn from other clubs in the area may generate social rugby activity.

7. Mini & Youth, and Ladies Rugby Reports

Phil Mason presented his report (Appendix 5).

Peter Harper (President) commented on the high proportion of 1st XV players each week who have been members of the MRUFC Mini & Youth section. Congratulations are due to the section for developing a high percentage of current 1st XV players.

8. Election of Executive Committee

There being no other nominations, the Executive team were elected unanimously for the following season.

Election of Executive Officers

Position   Nominee Proposer Seconder
Chairman Bob Cooke Stephen Branch Peter Harper
Finance Director Phil Ainsworth Stephen Branch Bob Cooke
Secretary Tim Peakman Bob Cooke Stephen Branch
Director of Rugby George Edwards Stephen Branch Bob Cooke
Commercial Director Rob Oliver Stephen Branch Bob Cooke
Youth Chairman Phil Mason Bob Cooke Stephen Branch
Mini & Junior Chairman Andrew M. Oliver Phil Mason Bob Cooke

 

Proposed: Clive Hammond

Seconded: Tim Adams

Votes on Officers passed unanimously and the Officers shown above were elected.

9. Confirmation of election of honorary members

Stephen Branch confirmed that Peter Harper, incumbent President of Macclesfield RUFC should continue to serve as President of the Club.

Clive Hammond and Peter Harper Jnr. were both elected Honorary Life Members for service to Macclesfield RUFC.

Proposed: Stephen Branch
Seconded: Bob Cooke
Vote:  Unanimous

10.  Any other business

a)       The proposal to amend Rule 8 of the Rules of Macclesfield Rugby Football Club Ltd to explicitly permit Annual General Meetings and Special General Meetings to also be available live on Zoom (or any other approved technology) and to permit voting members joining the meting via Zoom to vote on motions raised at the meeting.

Proposed: Jim Curtis
Seconded: Paul Jakubowski
Vote: Passed unanimously

b)      Club Awards:

The Bert Ashley Trophy was jointly awarded to James Cross and Dan Percival, the 1st XV props.

The Mark Goodchild Trophy was awarded to Russ Tomlinson, the 2nd XV Manager and Coach.

c)       The Chairman explained that the £4500 gifted to the club by Gerry Howarth for replacement of the Main Pitch goalposts would be used to replace those on the second pitch as the Main Pitch posts had been refurbished.  The Chairman apologised for the delay in carrying out this bequest, it had been intended to do so before the Macclesfield 7’s.  It will be carried out before the start of the new season, with the existing posts being moved to the adjoining training pitch.

Questions:

Frankie Barker asked what is the Club’s 5 year plan for development?

Stephen Branch replied that to develop the Player Pathway to build resources for the senior club.  The 2nd XV have this season been promoted up a league, and possibly the objective may be to enter them in future into a National League.  As far as the 1st XV is concerned, then the objective remains to aspire to National 2 League rugby.  The 3rd XV to continue to be a full league playing side and the Ladies XV to progress into a full league (N3) rather than a development league.  Stephen Branch continued by commenting on the aspiration to become an O2 Touch Rugby venue.

Stephen Branch commented upon the role of Priory Park Venue in building the commercial side of the club and the future likely expansion of the club to improve both our event/social facilities and our sports related changing facilities below.  In essence, Priory Park Venue will generate income that can be invested in rugby related projects.

Jim Curtis commented upon the quality of RFU infrastructure and support.  Jim asked what representations on behalf of MRUFC have been made?

Stephen Branch responded that discussions and conversations have been held with a number of members of Cheshire CB including the RFU representative Colin Free, on issues such as:

  • Tackle Height
  • Promotion of the Community Game
  • Social Rugby

Our position and opinion as a club has been regularly expressed through the formal as well as informal channels of communication.  In addition, impromptu meetings with members of the RFU met when visiting other clubs have also been forums to ensure our views on key matters are known.

Paul Jakubowski asked a question about – The development of the game in schools

Stephen Branch commented that there had been efforts in the pat to engage with local schools to promote rugby but with limited success.  It is intended that outreach into schools will follow a meeting with the newly appointed RFU Development Officer, who will have the resources funding and support available.

150th Anniversary of MRUFC

Stephen Branch confirmed that the 150th anniversary is the season 2024/2025.  September 2024 will mark the start.

The Chairman thanked everyone for their attendance and closed the meeting.

#maccrugby

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