Notice of Annual General Meeting 2023

Thursday 25^th May 2022 at 8.15pm, Priory Park

This meeting will also be available live on Zoom. To join on Zoom please register in advance by emailing phil.mason2@gmail.com who will then send joining instructions.

This is formal advice, that in accordance with the current Rules of Macclesfield R.U.F.C. Ltd., the Annual General Meeting of the Club will take place at the Clubhouse, Priory Park, on Thursday 25^th May at 8.15p.m.

Agenda

1. 1. 1. 1. Introduction and welcome to members present – Stephen Branch
         2. Remembrance of members deceased this year – Peter Harper
         3. Approval of minutes of AGM held 26^th May 2022 – Stephen Branch
         4. Chairman’s Report – Stephen Branch
         5. Finance Report – Philip Ainsworth
         6. Director of Rugby Report – George Edwards
         7. Mini & Youth & Girls Rugby Report – Phil Mason
         8. Election of Executive Committee^[1]  – Stephen Branch
            Nominations
            Chairman:  Bob Cooke Proposed: Stephen Branch, Seconded: Peter Harper
            Finance Director: Phil Ainsworth Proposed: Stephen Branch, Seconded: Bob Cooke
            Secretary: Tim Peakman  Proposed: Bob Cooke, Seconded: Stephen Branch
            Commercial Director Rob Oliver Proposed: Stephen Branch, Seconded: Bob Cooke
            Director of Rugby: George Edwards Proposed: Stephen Branch, Seconded: Bob Cooke
            Youth Chairman: Phil Mason Proposed: Bob Cooke, Seconded: Stephen Branch
            Mini Chairman: Andrew Oliver Proposed: Phil Mason, Seconded: Bob Cooke
         9. Confirmation of election of honorary members Stephen Branch
         10. Any other businessProposal to amend Rule 8 of the Rules of Macclesfield Rugby Football Club Ltd to explicitly permit Annual General Meetings and Special General Meetings to be also be available live on Zoom and to permit voting members joining the meeting by Zoom to vote on motions at the meeting.

Notes:

• Only full members of the club (appropriate subscription paid for the 2022 – 2023 season) are entitled to vote on matters considered at the AGM.
• Nominations (with a second) for Executive Officer positions were received in writing by the secretary (Bob Cooke – chevalliercooke@gmail.com) in accordance with the rules of the club by 30^th April 2023.
• Members should forward questions in writing to the secretary at least 48 hours before the meeting.
• The minutes from the 2022 meeting and Financial statement 2021/2022 will be available at the meeting and in the meantime will be displayed on the Club website until the meeting.

[1] The current positions and incumbents on the Executive Committee are: Chairman – Stephen Branch, Director of Finance – Phil Ainsworth, Secretary – Bob Cooke, Phil Mason – Youth Chairman,